[SML] Production calendar question

[Riter, Andrew]

Outlook has the ability to manage different calendars.  Make a new one for that venue, or venue & shop (I don't know your circumstances).

It may be the users are looking for when the stage may be available for other uses, and know that once set construction starts, they are 80% sure of being blocked from the space, but "show tape laid down" won't affect them.

Tech week is this day to that day
Performance run is this day to that day.
Strike is then to now.

(this may be obvious to you, and not what you're looking for, so my apologies if this isn't helpful)

Maybe draw up a simple calendar for the next show, and show that to the others.  You'll find out if that is too little or too much info for what they want.

Andrew M. Riter  
Assistant Technical Director, Head Lighting Technician
Chan Centre 

Phone 604 822 2372
andrew.riter at ubc.ca

-----Original Message-----
From: Stagecraft <stagecraft-bounces at theatrical.net> On Behalf Of Bill Potter via Stagecraft
Sent: Monday, August 29, 2022 2:15 PM
To: stagecraft Keith Newman via <stagecraft at theatrical.net>
Cc: Bill Potter <bpotter at sps.edu>
Subject: [SML] Production calendar question

Howdy ‘Listers,

Either our new Head of Theater, (who insists that we spell theater with an ”ER” EVERYWHERE!!!), or our new Head of Arts or even possibly our continuing Dance teachers REEEEEAALY want me to start doing a production calendar of some sort this year. (Not completely sure who, not that it matters…) I’ve always known what I’ll be working on for the next week or so but never planned out in detail weeks in advance. I’m hoping they might be satisfied with something that shows “tape ground plan in rehearsal space”, “load in platforming” and “hang lights”, "focus lights”. That kind of thing. I doubt anyone will bother to look at it once it’s created but if it gives them some peace of mind, I’ll be happy with that.

Anyway, I’ve never done a published calendar since I’m a "Tech Department of Everything except costumes". Anyone have any thoughts or suggestions on a nice clean way to come up with something that I can prep, without spending in inordinate amount of time or getting a graduate degree in Gantt charts?

Thanks,

Bill Potter
Arts Technical Director
St. Paul’s School
Concord NH

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