[SML] Copies of invoices policy question...

[Riter, Andrew]

Having read the thread, I agree with what seems to be the consensus:  OK for multiple copies to go multiple people within one company, or project (assuming your aware of the stakeholders within that project).  But for someone who you don't know if they are involved in the project, the invoice remains a confidential.

HOWEVER, you could answer the request in a general way, by stating that list price of a similar package costs $1569, plus taxes and shipping.  And let the 3rd party do what they will with that.

Often, in our business (we are a venue), the person who signed our contract and is legally obligated to pay us, we never hear from that person again, but with someone (we hope) has spending approval.  Occasionally we have to go back to our client and ask if their hired-for-the-project PM "TIMMY" has authority to run up a $5000+ bill in extras.  But that is all within the same company.

Andrew M. Riter
Assistant Technical Director / Head Lighting Technician

604-822-2372
Andrew.riter at ubc.ca<mailto:Andrew.riter at ubc.ca>

From: Stagecraft [mailto:stagecraft-bounces at theatrical.net] On Behalf Of Barney Simon via Stagecraft
Sent: Tuesday, March 31, 2015 7:01 AM
To: Stagecraft Mailing List
Subject: [SML] Copies of invoices policy question...

This is a question for both vendors and customers.  How do you handle requests for copies of invoices?

Today's question stems from the following:  Photo Stylist Brenda Starr rented [and gave her cc] pipe, base, and drape.  Later in the day, after the return, Lois Lane of Daily Planet Productions, calls asking for copy of invoice for Brenda Starr's order.

Do I automatically send it? Do I resend invoice to Brenda informing her of the share request and leave it to her?

Barney Simon
President
Joseph C. Hansen Co., Inc.
629 Grove Street Lot # 26
Jersey City, NJ 07310
201-222-1677
FAX: 201-222-1699
www.JCHansen.com<http://www.jchansen.com/>
[small fb]<http://www.facebook.com/JCHansenCo>[linkedin 30x30]<http://www.linkedin.com/pub/barney-simon/0/a14/214/>
:dt

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