[SML] Production calendar question

[Dale Farmer]

For publically sharable calendars across diverse organizations, google 
calendar is likely the most compatible.  If most of the folks are in the 
school, whatever your in house calendar app is.    As for the actual 
production calendar, I'd just whomp up a strawman calendar for generic 
big show, generic small show, and events.   Cut and paste into your 
actual calendar as needed.
   It also depends why they want the calendar.   Do they want to know 
what days your venue is available to use for things like public school 
board meetings, and what days it can be rented out for outside events 
like a League of Women Voters candidate's debate.     Or is it a 
calendar for each show, so they can be aware of the various deadlines 
for internal aspects of the given show, and interactions between the 
various shows that are in production and preproduction at the same time.

   Also, no matter what solution you come up with, some folks will not 
like it, and to accept that up front.

Dale


On 8/29/2022 5:14 PM, Bill Potter via Stagecraft wrote:
> Howdy ‘Listers,
> 
> Either our new Head of Theater, (who insists that we spell theater with an ”ER” EVERYWHERE!!!), or our new Head of Arts or even possibly our continuing Dance teachers REEEEEAALY want me to start doing a production calendar of some sort this year. (Not completely sure who, not that it matters…) I’ve always known what I’ll be working on for the next week or so but never planned out in detail weeks in advance. I’m hoping they might be satisfied with something that shows “tape ground plan in rehearsal space”, “load in platforming” and “hang lights”, "focus lights”. That kind of thing. I doubt anyone will bother to look at it once it’s created but if it gives them some peace of mind, I’ll be happy with that.
> 
> Anyway, I’ve never done a published calendar since I’m a "Tech Department of Everything except costumes". Anyone have any thoughts or suggestions on a nice clean way to come up with something that I can prep, without spending in inordinate amount of time or getting a graduate degree in Gantt charts?
> 
> Thanks,
> 
> Bill Potter
> Arts Technical Director
> St. Paul’s School
> Concord NH
> 
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