[SML] Yearly Supplies and Maintenance/Repair Budget Items

[Ford Sellers]

Hi Jenna,

First… CONGRATULATIONS!!

Next… Wow, this is quite a potential can of worms…

A couple of questions to get you thinking:

·         Are you in charge of scheduling the space? Does this include use during school hours, for after school rehearsals, for community events, on weekends…?

·         What is your hand-tool/shop-tool situation?  Do you maintain these? Do you have adequate storage for them?

·         Who does the work in the auditorium; students, volunteers, teachers, you, other staff?

o   Are you in charge of coordinating this work?

·         Do you have Show budgets for expendables like Gobos, Gel, blackwrap, lumber, paint, hardware, tieline, ect.?  Is there a designated place to store this stuff when not in use?

·         What about box-office?  So you handle this?  Do you have a budget for overhire?  Is this handled by volunteers?

·         Will you be in charge of (or even consulted on) infrastructure upgrades (putting data distribution for newer audio and lighting gear)?

In terms of Yearly Supplies, this will depend on what you provide for the events.
Maintenance might include microphone repair/replacement, lamps, Cable repair, Rigging inspection, paint, having soft goods cleaned/refurbished/re-fireproofed (every few years), and the list goes on….

I hope this helps give you a good starting point,
-Ford
Ford Sellers
Senior Product Development Manager
Chauvet Professional Lighting & Iluminarc
5200 NW 108th ave
Sunrise, FL 33351
Phone: 800-762-1084
Fax: 800-544-4898



From: Stagecraft [mailto:stagecraft-bounces at theatrical.net] On Behalf Of Jenna E via Stagecraft
Sent: Wednesday, October 07, 2015 3:09 PM
To: stagecraft at theatrical.net
Cc: Jenna E
Subject: [SML] Yearly Supplies and Maintenance/Repair Budget Items

Hi there,

I recently took a new job with a public school district I've worked with for for many years, as their Auditorium Manager. Prior to this Fall, the position was an hourly, minimum wage, part-time position with a very small supplies budget and no maintenance/repair budget to speak of. Part of my agreement when I took the re-organized (living-wage paying!) position is that I would get a bigger budget, and be able to incorporate those things in. My theatre is an older one, with old dimmers and an even older stage floor, so I know of a lot of things that need to be on there, but wanted to ask you all what you have on your lists.

My Yearly Supplies list is fairly short - batteries, lamps, gaff and black paint.

My Maintenance/Repair list includes everything from dimmer refurbishing to new ClearCom headsets to replace the old ones that no longer work.

What do you have on your Yearly Supply budget?

What do you keep in mind for your Maintenance/Repair Budget?

Thanks for your input, I appreciate it!

~Jenna Erbele
Waverly Community Schools
Auditorium Manager
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